Profile: Executive Administrative Assistant
Pan India: Remote Job
About the job
Position: Executive Administrative Assistant
Location: Remote / Work From Home
Experience: 1-2 Years
Shifts: 6:30 PM – 3:30 AM IST (Night Shift)
About us:
TekWissen is an emerging global human capital, recruitment and IT services organization. Operating since 2009, we draw upon more than a decade of staffing experience to deliver critical talent acquisition solutions and IT engagements for our clients. We’re founded on a culture that is passionate about delivering tailored solutions that create lasting partnerships.
Our global footprint covers six countries: United States, Canada, Australia, India, United Kingdom and the Philippines. This allows us to work in close partnership with organizations and manage everything from global talent needs with demanding resourcing strategies, to single sites with lower recruitment volumes.
Requirements:
• Proven experience as an Executive Administrative Assistant or in a similar role.
• Exceptional written and verbal communication skills in English.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent attention to detail and accuracy in capturing and documenting information.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to work independently or as part of a team.
• Flexibility and adaptability to handle changing priorities and meet tight deadlines.
Responsibilities:
Meeting Support:
• Attend meetings with the Managing Director and capture detailed notes on discussions, decisions, and action items.
• Record and organize meeting minutes, ensuring accuracy and completeness of information.
• Follow up on action items, track progress, and update relevant stakeholders on the status of tasks.
• Coordinate with internal and external stakeholders to schedule and confirm meeting arrangements.
Calendar Management:
• Manage the Managing Director’s calendar, scheduling meetings and appointments.
• Proactively remind the Managing Director about upcoming meetings, deadlines, and deliverables.
• Coordinate with other team members and departments to ensure the Managing Director’s schedule is optimized and conflicts are resolved efficiently.
Deliverables Preparation and Distribution:
• Work closely with the Managing Director to prepare various deliverables such as reports, presentations, and proposals.
• Ensure the timely completion of deliverables by coordinating with relevant team members.
• Review and proofread documents for grammar, spelling, and formatting, ensuring high-quality outputs.
• Distribute deliverables to clients and stakeholders as promised, utilizing appropriate communication channels.
Communication and Correspondence:
• Act as a liaison between the Managing Director and internal/external stakeholders, maintaining professionalism and confidentiality.
• Draft, edit, and proofread various communications including emails, letters, memos, and other documents.
• Manage incoming and outgoing correspondence, prioritizing and responding to inquiries and requests in a timely manner.
Meeting Preparation:
• Conduct thorough research and gather relevant information in preparation for upcoming meetings.
• Assist the Managing Director in organizing meeting materials, presentations, and other supporting documents.
• Create visually appealing and professional presentations for both internal and external use.
• Collaborate with the Managing Director to develop meeting agendas and ensure all necessary materials are available.
